As you might already know, shredding sensitive documents is essential for any business, since it serves to protect both your company's information and your customers' personal info. Even though you can certainly purchase a paper shredder and use it in-office to shred sensitive documents, you may want to consider using a shredding service instead. These are a few reasons why it can be worthwhile to outsource your paper shredding.
1. Avoid Dealing with Shredding Equipment
Depending on the size of your business, there is a chance that your basic paper shredder, which you can purchase from an office supply store, might not be sufficient. You may need to purchase larger and more expensive equipment to get the job done, which can be expensive. You also have to worry about your shredder jamming or otherwise messing up. If you outsource paper shredding services, then you don't have to worry about dealing with shredding equipment at all.
2. Focus on Privacy
If you shred your documents in-office, or if you ask your employees to do it, you do have to worry about who will come in contact with these documents and what they might do with this information. After all, you may want to trust your employees, but you never know what someone might do with the information that he or she sees. Shredding services, however, have specific protocols in place to help keep information secure, such as keeping papers in a locked box that no one can see until they are shredded. This can help ensure privacy for yourself and your customers during the shredding process.
3. Have Proof
You can ask for proof from your shredding company that your documents were actually destroyed. This proof can come in handy if you ever have to prove that you disposed of information the right way, and it can give your customers and others who are interested in your business peace of mind. Basically, going through a professional and having proof that you did so can help you prove to everyone that your company handles sensitive documents the right way.
As you can see, there are many reasons to outsource paper shredding services. If you have been handling this job in-house so far or if you have never had to dispose of sensitive documents in your business setting before, finding out more about this type of service can help you determine if it is the right idea for your company. For more information, check out websites like http://www.vitalrecordscontrol.com.
Share